HRIS & Payroll Administrator


HRIS Administrator Responsibilities:

  • Collaborates with executive leadership and HR staff to identify system improvements and enhancements; recommends and implements solutions.
  • Manages permissions, access, personalization, and similar system operations and settings for HRIS users.
  • Compiles or assists with the acquisition of complex data reports, summaries, and logs for senior executives and HR staff.
  • Serves as a lead representative and liaison between HR, Operations, IT, external vendors, and other stakeholders for HRIS design and implementation projects.
  • Maintains knowledge of trends and developments in HRIS providers, vendors, and technology.
  • Analyze system issues and concerns, mostly on reporting, and ensure resolution and/or include for future improvement.
  • Creating user accounts, managing access, and updating employee information.
  • Processing employee leaves data in the system (SIL, Maternity, Paternity, Bereavement, etc.)
  • Train system users on functionalities and new features
  • Gather payroll data like wages and working hours
  • Update employee records with new hire information
  • Troubleshoot and report technical issues
  • Ensure compliance with GDPR and other data protection regulations
  • Performs other duties as required.

Payroll Administrator Responsibilities:

  • Main POC for timekeeping, payroll computation, and crediting.
  • Responsible for the proper, accurate, and timely processing of payroll for all employees. (Payroll preparation on a weekly, fortnightly, and monthly basis for all members of staff across a variety of contract variations (perm, part-time)
  • Prepares and release final pay
  • Calculating salaries, overtime pays, salary adjustments, 13th month, Long Service Benefit, KPI bonus, commissions, incentives, tax withholdings, and other ad hoc pay calculations
  • Prepares corresponding reports for management. Analyze and validate time and attendance records, and produce reports for senior management which add value)
  • Maintains organized, efficient, and accurate records/filing system of all payroll records, both electronic and printed copies
  • Providing information and answering employee questions about payroll-related matters.
  • Preparing and issuing earnings statements (i.e payslips, BIR Form 2316, etc.)
  • Issuing paychecks and managing direct deposits.
  • Process and monitor employee loan deductions
  • Maintaining employee payroll records.
  • Coordinating with the HR department to ensure correct employee data.
  • Providing administrative assistance to the Finance department.
  • Prepares tax reports for annualization and calculates the reasonableness of tax data for every employee.

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